What is a public record?
A Public Record is any document, kept in the course of a normal business day.
According Sunshine Law, Ch. 119 of the Florida Statute: It means all documents, papers, letters, maps, books, tapes (video or audio), photographs, films, sound recordings, data processing software, or other material regardless of the physical form (text message, emails, social media postings/chats) made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.
Reducing Costs and Limiting Charges
Labor Costs can be reduced significantly if requests include keywords instead of open-ended terms such as “All documents or emails”. Similarly, narrowing a request to certain individual or a particular date range can greatly reduce the use of extensive labor.
We must review every email/document for any personal identifiable information that is exempt from public records law. If there is exempt information it will be redacted (taken out).
Public Records Request (PRR) Invoice Calculation
It is estimated at 2 minutes per email (attachments are included) to redact. For the invoice, multiply this by the number of emails that we receive based on the parameters you have provided, and then we provide the invoice. Once the invoice is paid, we begin the redaction process. If this process takes less than the time on the invoice, we reimburse the money difference back to the requester.
Fees for Copying Public Records
- 15 cents per one sided sheet legal size or smaller
- 20 cents per two sided legal size or smaller
- $1.00 per certified copy (notarized)
- Processing, shipping, and redacting fees may vary.
Please note: The Public Records Law does not contain a specific time (Ex: 48 hours) for fulfilling a public records. The request needs to be within a reasonable amount of time.
Making a Public Records Request
You may email recordsrequest@BrevardSchools.org
You may call 321-633-1000, ext. 453
You may click here for Public Records Request Form.
You may walk-in and fill out a form or ask for assistance in completing the form for submittal.